No. The $100 security deposit is intended only to cover minor damages or cleanup costs resulting from booth operations. If damages or recovery expenses exceed $100, the vendor will be responsible for covering the actual costs charged by the facility.

Yes, vendors may leave their products and materials on site the night before the event as a convenience option. However, please note that the India Fest team is not responsible for any loss, theft, or damage to vendor property at any time during the festival. While an armed guard may be present on the premises, this does not guarantee the protection of vendor items. We strongly recommend that vendors take appropriate precautions—such as securing valuable items or removing them overnight—to safeguard their property.

All booth registrations and purchases must be completed directly through the IndiaFest website. Payments can be made securely via PayPal, using either your PayPal account or a credit/debit card.

No. While all payments are processed through PayPal, you do not need a PayPal account. You can simply use any major credit or debit card to complete your payment.

Yes. When selecting the PayPal option for payment processing, you will have the choice to pay with any major credit card provider, even without a PayPal account.

Booth check-in is a mandatory process that begins the day before the event. Please refer to the detailed Booth Check in Details for exact times and instructions.

Important: Food booth vendors are required to pay a refundable security deposit to cover potential damages. This deposit will be fully refunded after the event, provided no damages are found.

Non-Profit Booths are reserved exclusively for organizations with a valid 501(c)(3) non-profit status.

No. Non-Profit Booths are reserved for 501(c)(3) organizations—typically charitable, religious, or educational groups. These booths may share information and promote their mission, but they are not permitted to sell merchandise. If you wish to sell products, you must register for a Business Booth instead.

State Booths are reserved exclusively for local community groups representing individual states of India. To ensure fair representation, only one booth per officially recognized state will be allowed.

No. Food sales are not permitted from Business Booths. Vendors who wish to sell food items must register for a Food Booth.

Food Booths are reserved for food service vendors, catering service providers and restaurants—local or otherwise—who plan to sell prepared food or beverages at the festival. While Indian cuisine is encouraged, it is not a requirement; vendors offering other cuisines are also welcome.

Yes. If you require an electrical outlet, it must be purchased separately in addition to your Booth Registration. Electrical charges are customized and paid directly to the Agricenter. For additional accessories and options, please click here.

There are no early bird discounts for booth registrations. However, all booths are sold on a first-come, first-served basis, and placement is also determined the same way—not based on prior years’ participation. To secure your preferred booth, we strongly recommend registering as early as possible.

All booth allotments are managed by the IndiaFest Organizing Team. While we will do our best to honor special requests, we cannot guarantee specific placements if they affect other vendors.

Booth requests are processed strictly on a first-come, first-served basis, and your payment must be completed in order for your request to be considered. The sooner you register and pay, the sooner we can confirm your booth placement.

For full transparency, you can review the detailed Booth Allocation Process [here].

Yes, vendors may sell sodas at their booths, but only Coca-Cola products are permitted under our contract with the Agricenter. We also ask that all sodas (and other items) be sold at reasonable prices. Please note: per festival rules, vendors are not allowed to increase prices once the event has opened. Violations may result in the booth being closed.

Yes. For State Booths and Local Associations, all leaders will be invited to a meeting in September. The exact date and venue will be shared at least two weeks prior to the event. During this session, we will review booth guidelines and provide important IndiaFest updates.

If you are the lead for a State Organization or Local Association of Indian Origin and have not received an invitation, please contact us at:
memphis.indiafest.sales@iamemphis.org
memphis.indiafest@iamemphis.org

Yes, you can. However, please remember that the purpose of IndiaFest is to celebrate the culture, food, music, and art of the Indian subcontinent. We encourage vendors to incorporate some connection to India or the Indian diaspora wherever possible.

That said, as the festival has grown over the years, we also value and welcome cross-cultural participation and diverse cuisines. This inclusivity helps create a richer experience for our community and fosters broader cultural exchange.

: We encourage vendors to reconsider, as IndiaFest offers a tremendous marketing and community outreach opportunity. However, if you must cancel, refunds will be available up to 10 days before the event.

Important: No cancellations or refunds will be processed after October 20th, as booth build-out expenses will already have been committed by then.

Yes. Please review the Privacy Policy and Disclaimers related to booth purchases. In addition to the information available on this website, all participants are expected to familiarize themselves with:

• IndiaFest Festival Guidelines
  
• Food Policy Guidelines
  
• Pricing Policies
  
• Any other relevant policies and legal restrictions imposed by the City of Memphis and local governing bodies
  

If you have any questions or need clarification on these policies, please don’t hesitate to contact us.